RFQ automation for freight forwarders

From RFQ email to quote-ready in minutes.

Quotiveo reads your quotation inbox, extracts every shipment detail with AI, validates it against your freight rules, and hands your pricing team a clean, quote-ready RFQ — every field cited, every change audited.

Book a pilot See how it works

Starting with Ocean FCL · Works with your existing TMS · Human approval before anything moves

How it works

Inbox in. Quote-ready RFQ out.

Quotiveo automates everything that happens before pricing — so your team stops retyping emails and starts quoting.

  1. Email arrives

    Connect your pricing mailbox via Microsoft Graph. Webhooks — never polling — pick up each new RFQ the second it lands.

    OUTLOOK · GRAPH

  2. Classify & thread

    Every email is classified and matched to the right thread, so customer replies update the RFQ instead of duplicating it.

    CLASSIFIER

  3. Extract

    PDFs, Excel, Word and scans are parsed and OCR'd. AI returns structured shipment JSON — never free-form text.

    AI EXTRACTION

  4. Validate

    Required fields, missing info and cross-document conflicts are flagged. The AI never guesses — contradictions go to a human.

    VALIDATION

  5. Review & approve

    Your operator edits, approves, and sends the RFQ to pricing or your TMS. Every AI value and human change is logged.

    HUMAN-IN-THE-LOOP
Why forwarders trust it

Built for the way freight actually works.

◈

Evidence for every field

Weight: 12,480 kg — Packing_List.pdf, page 2. Every extracted value carries a confidence score and its exact source.

⚠

Conflicts surface, never auto-resolved

Email says 2 × 40HC, packing list says 3. Quotiveo flags the contradiction and waits for a human — it never picks a winner.

✉

Clarification drafts, not auto-sends

Missing commodity or delivery address? Get a ready-to-send email draft. Nothing goes out without a human clicking send.

≡

A full audit trail

AI extraction vs. human correction, field by field and timestamped. Over hundreds of RFQs it becomes your accuracy dataset.

⇄

Freight terminology, normalized

40' HC, 40 HIGH CUBE, 40HC → 40HC. Ports, weights and units normalized through dictionaries, not vibes.

⎋

TMS-ready from day one

CSV, Excel, REST API and webhooks now; CargoWise, Magaya and Descartes integrations as your customers need them.

A real example

Messy email in.
Structured RFQ out.

Mia from Aster Goods writes three lines and attaches a packing list and a spreadsheet. Quotiveo turns it into this — checked, cited, and waiting for one click of approval:

100%

of extracted fields carry a confidence score and source citation

0

clarification emails sent without a human approving them first

1

mailbox to connect to get started — your existing pricing inbox

{ // RFQ #10482 — extracted & validated "transport_mode": "OCEAN", "shipment_type": "FCL", "origin": { "port": "Shanghai", "code": "CNSHA" }, "destination": { "port": "Long Beach", "code": "USLGB" }, "equipment": [{ "type": "40HC", "quantity": 1 }], "cargo": { "weight_kg": 12480, "packages": 18, "package_type": "PALLETS" }, "incoterm": { "code": "FOB", "location": "Shanghai" }, "cargo_ready_date": "2026-09-10", "confidence": 0.96, "status": "READY_FOR_PRICING" }
◉

Quotiveo does not decide the freight price.

The first version automates the work before pricing. Your pricing team, your process and your TMS stay exactly where they are — they just stop retyping emails.

Pilot program

Run your next 20 RFQs through Quotiveo.

Bring 10–20 historical RFQs and we'll show you extraction, validation and human review running on your own data — measured against your team's manual processing time.

Book a pilot