One pipeline. Three stages. Zero retyping.
Every RFQ that hits your inbox travels the same path: ingested from email, extracted by AI, and validated for a human to approve. Here's each stage in detail.
1 · Email ingestion
Connect your pricing mailbox via Microsoft Graph. Webhooks catch every RFQ instantly, a classifier sorts it, and thread tracking keeps follow-ups attached to the right shipment.
How ingestion works →2 · AI extraction
PDFs, Excel, Word and scans are parsed and OCR'd, then AI returns strict structured JSON — origin, equipment, weight, incoterms — with confidence and source on every field.
How extraction works →3 · Validation & review
Required fields checked, missing info flagged, contradictions surfaced for a human. Clarification drafts written, never auto-sent. One approval sends it to pricing.
How review works →Focused first. Expanding with you.
The MVP is deliberately narrow — depth over breadth. We start where the volume is, then grow into your other lanes.
RFQ inputs we handle
- ✓Email
Full thread context, not just the latest message.
- ✓PDF, Excel, Word
Native parsing with page, sheet and cell references preserved.
- ✓Images & scans
OCR pipeline for photographed and scanned documents.
- ✓Multiple attachments
Each one classified: packing list, invoice, BOL, rate sheet…
Shipment types
- ✓Ocean FCL — now
The MVP is built and tuned for full-container ocean freight.
- →Ocean LCL, air, road, express — next
One mode at a time, done properly, driven by customer demand.
Example RFQ statuses
Every RFQ moves through an explicit status pipeline:
Received → Processing → Extracted → Needs review → Ready for pricing
Your RFQs, our pipeline.
Send us 10–20 historical RFQs and we'll run them through ingestion, extraction and review — measured, cited, and ready for your team to judge.
Book a pilot